Dept Number/Name: 0-7903-000 / Sponsored Research
College Division: Research-Sponsored Research
Salary Plan: Administrative
Job Code/Title: 3218 / Grant Financial Admin I (Invoicing & Reporting)
Hiring Salary/Salary Range: $44,000-$50,000
Position Numbers: 00036046 & 00009661
ORGANIZATIONAL SUMMARY:
Sponsored Research (SR), a department within Research & Innovation and defined in Florida Statute, is responsible for USF System grant and contract development and financial services, with delegated authority by the USF System President to execute contracts on behalf of the President and Board of Trustees. The mission of this department is to protect University research programs while maintaining a strategic balance of service and compliance. Clients served are USF System faculty, research administrators and other USF employees, students, community liaisons for collaborative projects, representatives of affiliated institutions, and representatives of public and private sponsoring agencies. Sponsored Research is a fast-paced, service-centered, and deadline-oriented office.
POSITION SUMMARY:
This position is responsible for reviewing, administering, auditing, and accounting for assigned contracts and awards made to USF from external sponsors (e.g., Federal, state, and private industry). This position monitors sponsored research projects for regulatory and statutory compliance and proper fulfillment of sponsor and University commitments made in the agreement. This position is also responsible for assisting departmental contacts such as faculty, Principal Investigators (PIs), and administrative staff by providing budget and financial information for the sponsored project, giving guidance and direction on proper budget/expenditure procedures and financial control.
RESPONSIBILITIES:

• Reviews contract terms and conditions to ensure reporting time frames and requirements are communicated at the on-set of the project.

• Maintain financial records in conjunction with the University’s official records of sponsored research project.

• Prepares invoices, manages the sponsor billing process and generates budget reports per the contractual requirements of the sponsoring agency.

• Monitors and verifies any payroll and non-payroll expenditure transfers, budget transfers, tuition charges, extra compensation, and other budget transactions on the grant. Reviews and confirms the eligibility of these budget transactions and evaluates the effect each has on effort reporting and cost sharing commitments.

• Monitors cash, budget, and expenses on sponsored awards.  Work with the PIs and any associated departmental staff that are responsible for the overall financial management of projects to ensure these transactions are in agreement with the awarded contract terms and USF’s policies and procedures. 

• Serves as a liaison with sponsoring agencies, academic administrators, faculty members, PIs, University Payroll, Office of Research, and other areas within the University Controller’s office on all sponsored project financial matters and assists with resolving any grant budgetary problems.

• Provides financial data and budgetary reports to Principal Investigators (PIs) and their staff to support proper financial oversight of the contract terms and grant expenditures.

• Review project financials in preparation for final closeout, ensuring all funding owed has been received, expenses match what were reported to the sponsor, and that the university is in compliance with policies, regulations, and the terms and conditions of the award.

POSITION QUALIFICATIONS:
MINIMUM:
The position requires a Bachelor’s degree and 1 year of professional administrative experience; or a Master’s degree. Progressively responsible related experience may substitute for the required education on a year for year basis.
PREFERRED:
Previous financial accounting experience in a university environment; proficiency with Microsoft Office software, including Excel and Word, PeopleSoft products; and financial and governmental accounting standards is preferred. USF-CRA certification is highly desirable.
 

Information for Applicants 

This position is subject to a Level II criminal background check.

Job Opening Number: 18542

Posting Date:  09/28/2018

Posting End Date: 10/13/2018

How To Apply 

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Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

Work Location 

Campus map and location overview: USF – Tampa Campus

About USF 

The University of South Florida System is a high-impact, global research system dedicated to student success.  The USF System includes three institutions:  USF; USF St. Petersburg; and USF Sarasota-Manatee.  The institutions are separately accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.  All institutions have distinct missions and their own detailed strategic plans.  Serving over 48,000 students, the USF System has an annual budget of $1.6 billion and an annual economic impact of $4.4 billion.  USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees in the USF System, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities.  We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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