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Postgraduate Scholarships

Assistant Registrar for Student History

Posting Details

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Posting Details (Default Section)

Posting Number: 20181696S
Position Title: Assistant Registrar for Student History
Position Type: Staff
Recruitment Type: Internal/External Applicants
Work Schedule: FT/12 Month
Avg Hours Week
Department: 292-Registrar’s Office
Position Summary:

The Assistant Registrar for Student History is responsible for the oversight and maintenance of degree and certificate completions. Particular areas of responsibility include academic and degree record updates, grading, compilation of the commencement program, posting degrees, diploma preparation and awarding degrees. The Assistant Registrar serves as a primary contact for students, alumni, and various academic and administrative Villanova colleagues with requests or questions concerning student academic history.
The Assistant Registrar works closely with the Senior Associate Registrar in the administration of the Student Historical record custody in the Registrar’s Office. As such this individual is expected to be familiar with all work performed related to the student’s permanent record and applicable regulations (FERPA, GDPR, Title IX, Title IV ). The Assistant Registrar should be able to substitute for the Senior Associate Registrar when necessary.

In the student record, graduation and degree certification process, the Assistant Registrar for Student History is the primary point of contact for Dean’s Offices and Advising centers and can provide assistance to Legal Counsel, Provost and President’s Office. The Assistant Registrar will apply and interpret academic policies and procedures as related to student records and will prompt policy evaluation and change through monitoring trends and student issues. The position also requires proficiency in all tasks within the context of the greater role of the Registrar’s Office at the University.

Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities:
  • The Assistant Registrar for Student History manages the preparation and posting of degrees in conjunction with academic dean’s offices and advising centers for September, December and May degree dates, annually. This includes identifying potential graduates by virtue of credit evaluation and report analysis. Performs regular audits of potential graduate records to identify issues and discrepancies with University policy and graduation requirements. This includes management of online prospective graduate forms and applications to graduate, maintenance of the graduation lists of potential graduates and posting of degrees/certificates to transcripts once notified of completion by Dean’s offices. Verifies and orders original, replacement and duplicate diplomas through a 3rd party certificate provider, Paradigm, by on-line ordering process and directs the mailing and distribution of diplomas to graduates. Executes the preparation and editing of Commencement book; facilitates the review of the book with the President’s Office, University Communication and all other offices contributing to its content. Maintains central list of graduates, and supervises the verification of all diplomas and award of degree. Tracks disposition of degree and certification of degree through the Ellucian Banner database and facilitates retention of supporting documentation in NolijWeb imaging. Serves current and former students requiring additional verification of their credentials including notarization and apostille, as required for employment and further study. Facilitates student and department questions, contacts students to complete their prospective graduation forms and verify diploma information and is responsible for any changes necessary based on student requests. Assists with the compilation of annual degree reports and analyses.
  • Responds to student and department questions related to academic records and transcripts. Performs audit and review of academic records as necessary. Investigates anomalies and finds solutions to problems with records, identifies methods for avoiding similar errors in the future. Makes database adjustments to records such as the evaluation and recording of Advanced Placement credit, transfer credit and GPA adjustments for dual-degree and Bachelors-Masters programs, credit by exam, and other adjustments to academic credit and calculations. Oversees the calculation of Latin honors for eligible bachelor degree recipients, posts the Latin honors to the academic record and ensures proper recognition on the diploma and in the honors program distributed at Commencement. Verifies minor, concentration and specialization completion with department administrators and updates degree records for posting to transcript. Serves as point of contact for credit transfer questions from department administrators. Utilizes reporting applications to investigate issues, identify trends and resolve problems. Informs Registrar management team of issues and trends to effect policy.
  • Develops reports and processes to support successful graduation processes including diploma checkout, pending graduate lists, lists for commencement and honors program, etc. Performs audits to ensure all degrees and awards are posted accurately and to ensure quality control. Handles special projects and requests for information, statistics, and research related to academic and degree records. Provides interpretation of historical policies through research of retained records, course catalogs, hand-books and other University publications. Assists advising centers and colleges in interpretation and application of policy. Creates reports through University reporting tools (i.e., Discoverer, Cognos, Access, Banner job submission) as necessary.
  • Utilizes the University imaging application to access and retrieve academic records for response to inquiries and records processing. Trains and manages student workers who perform optical scanning and recording of imaged records. Works to develop and initiate processes to utilize imaging for further storage and record-keeping functions in the interest of efficiency, accuracy and safe-guarding of academic records.
  • Maintains awareness of the activities of the verification and transcript processes and provides assistance to complete these transactions, particularly during times of high volume activity. Fields phone calls and email messages on general office accounts.
  • Provides support to Sr. Associate Registrars, particularly with grades processing, and special projects, as needed.
Minimum Qualifications:
  • High school diploma or equivalent required.
  • 5 years of administrative office experience; student systems experience preferred; familiarity with reporting tools, imaging technology, Microsoft Office products, and University processes are a plus.
  • Ability to communicate professionally and cogently, with strong writing, analytical and reasoning skills; ability to work autonomously.
  • Familiarity with computer/office machines (PC, copier, fax, scanner, etc.)
Preferred Qualifications:
  • Bachelor’s degree preferred; prior experience in Registrar’s Office or University Administration; familiarity with higher education areas of academic policy and degree structure, and Banner Student Information System strongly preferred.
  • Working knowledge of BANNER student information system, Microsoft applications, particularly Excel. Knowledge of Registrar’s Office policies and procedures; preferred qualifications include experience with transfer credits, degree audit and graduation processes; thorough understanding of University academic policies particularly those related to curriculum and graduation processes.
Physical Requirements and/or Unusual Work Hours:
  • Long stationary periods; primarily computer work.
Special Message to Applicants:
Posting Date: 05/18/2018
Closing Date (12am ET):
Salary Posting Information:

Commensurate with experience.

Salary Band: I
Job Classification: Exempt
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Postgraduate Scholarships

Classroom Assistant II (Part Time-4 Positions)

Position Details

Position Information

Recruitment/Posting Title Classroom Assistant II (Part Time-4 Positions)
Posting Number 18TM0693
Department Ctr-Strategic Urban Ldrshp-Cmd
Posting Summary

The Classroom Assistant will support the classrooms serving children from ages 0-3 years and creating and maintaining a safe and stimulating environment for young children. This position is responsible for daily care of the children enrolled in his/her class. Responsibilities may include, but are not limited to, the following: physical caregiving, following an age appropriate daily plan, and facilitation of supportive relationships with co-workers, parents, and students. The Classroom Assistant II ensures, supports, and promotes each child’s safety, health, and development in cooperation with their families and other early childhood professionals in a manner consistent with NAEYC, NJDHS and child care licensing regulations

Position Status
Hours Per Week 19.5
Daily Work Shift
FLSA Nonexempt
Position Salary $10-$12 per hour
Payroll Designation PeopleSoft
Terms of Appointment Temporary Staff Appointment – Hourly


Minimum Education and Experience

AA degree, preferably in the field of Early Childhood Education of Child Development from an accredited public or private institution of higher education. Child Development Associate (CDA) credential for Preschool Caregivers required or an equivalent credential that addresses comparable competencies; or must obtain the credential within one year of employment as a Classroom Assistant II.

Preferred Qualifications
Required Knowledge, Skills, and Abilities

Must have (or be willing to obtain) training and experience necessary to develop consistent, stable, and supportive relationships with very young children. Ability to work as part of a multi-program/disciplinary team in providing a variety of services to children and families. Experience working with children from low income families. Valid First Aid/CPR card, food handler’s card, negative TB test, and clear criminal background check required.

Equipment Utilized
Physical Demands and Work Environment
Special Conditions
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Posting Details

Posting Open Date
Posting Close Date
Open Until Filled No
Special Instructions to Applicants
Regional Campus Rutgers University-Camden
Home Location Campus Rutgers University-Camden
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

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Postgraduate Scholarships

Osteoporosis Prevention & Treatment Ctr Student Worker

Working Title Osteoporosis Prevention & Treatment Ctr Student Worker
Anticipated Starting Academic Term Fall
Job Type Student
Job Category Administrative/Office Support
Federal Work Study Required? No
Job Summary The student will be involved in patient relations, answer phones, scheduling patient appointments, study recruitment assistance, database entry, filing, copying, faxing
Job Requirements Prior customer service experience, familiarity or interest in medicine/medical terminology and Microsoft Office
Child Protection Clearances The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Hourly Pay Rate $7.65
Anticipated Number of Openings 2
Anticipated Hours per Week 10-20
Anticipated Weekly Schedule flexible
Campus Pittsburgh
Primary Work Location Kaufmann Bldg, Suite 1110
Posting Number S-07648-P


The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EEO/AA/M/F/Vets/Disabled


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Postgraduate Scholarships

Student Software Developer (FALL)

Student Software Developer (FALL)  
Job Number:
Job Location
: United States-Oklahoma-Norman
: Part-time
Work Schedule: Flexible, 10-20 hours per week
Salary Range: $10.00
Benefits Provided: No 
Required Attachments: Resume, Academic Transcripts, Class Schedule 

Job Description


The Cooperative Institute for Mesoscale Meteorological Studies (CIMMS) seeks to fill a Student Assistant position to contribute to CIMMS Meteorological Phenomena Identification Near the Ground (mPING) project (

The principal duties of this position are:

  • Develop technical expertise with the Python/Django RESTful system and the packages and tools used in the mPING project
  • Develop a plan for system improvements and changes to the mPING system with CIMMS personnel
  • Document the project by way of creating appropriate wiki pages
  • Potentially work on creating automated backup and system monitoring tools
  • Potentially make modifications and improvements to the iOS and Android mPING apps
  • Potentially develop new display web tools for research purposes


    Job Requirements


    Required Education: Must be currently enrolled in the current Fall 2018 Term as a student at the University of Oklahoma. Hiring contingent upon verification of current student status.

    • Must attach Fall 2018 oZONE class schedule.


    • Strong computer programming skills with particular emphasis on Python and PostgreSQL
    • Strong familiarity with the UNIX/Linux operating environment and web services such as Nginx, Django and RESTful web applications

    Department Preferences:

    • Optional experience with mobile app development on Android and/or iOS is a plus
    • Experience debugging and/or trouble shooting software and hardware issues
    • Experience working with complex software applications and web-based communications
    • Excellent oral and written communication skills
    • Ability to work both independently and cooperatively with others 
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    Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit
    Hiring contingent upon a Background Check?: Yes
    Special Indications: None 
    Job Posting
    : Oct 30, 2018
    Unposting Date
    : Ongoing

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