Position Description:

Purpose

Assist in routine administrative work, filing, and projects as needed in accordance with specific instructions and established work methods. Support research investigators as needed.

Primary Functions

• Assist in routine sorting, calculating, posting, copying, and filing.

• Accurately enter data into various databases.

• Assist in maintaining files in appropriate location.

• Look up information in tables and lists; post information appropriately.

• Perform light typing / word processing as needed.

• Perform other duties as assigned.

  Knowledge – Skills – Abilities

  Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills.

  Organizational Structure

  Building:  Curative Care Network

  Department:  Pediatrics

  Division:  Community Pediatrics

  Reports to (Title):  Principal Investigator

  Direct Reports (Titles):  N/A

  Collaborates with (Titles):  N/A

Preferred Schedule:

Casual role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Specifications

Appropriate education and/or experience may be substituted on equivalent basis

Minimum Required Education: High school or equivalent.

Minimum Required Experience: No experience required

Classification

Grade Name                                   0

Full-Time Equivalent                        0.10

FLSA Status                                   Non-Exempt

Workweek                                       Casual role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Job Name                                       Administrative Support Below Grade 8

Position Category                            Administrative Services (AD)

Job Scope

  •   Problem Solving                        Work involves simple, repetitive, short cycle operations

  •   Impact                                      Errors are minor in nature

  •   Leadership                                Receives detailed instructions or technical information

  •   Internal Communication             Communicates infrequently with immediate co-workers

  •   External Communication          Communicates infrequently outside department or MCW

  •   Responsibility                         Uses funds or property to perform work as part of a unit

  •   Confidentiality                         May occasionally be responsible for confidential information

Physical Requirements

Work requires infrequent physical effort such as walking or retrieving materials.

Risk Potential

Little or no exposure to hazards such as dust, fumes, or extreme temperatures, airborne or blood borne pathogens, extreme temperatures, or allergens.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Work Environment

May experience slightly disagreeable features such as temperature changes or noise from time to time. Work performed in an environmentally controlled environment.

Performance Dimensions

Collegiality

Exhibit confidentiality, honesty, and actions that build trust and strengthen relationships. Listen to others and effectively communicate in a clear and concise manner through written and verbal communication. Demonstrate respect and commitment to the values of diversity and equity; seek out and incorporate diverse perspectives into decision making.

Excellence and Creativity

Exhibit initiative and ingenuity by taking ownership of tasks to proactively improve services, avoid problems, or develop opportunities. Generate novel and valuable ideas to impact institutional missions.

Identify and implement new methods to increase efficiency and quality.

Education and Development

Displays an ongoing commitment to continuous learning and self-improvement in one’s area of responsibility. Actively seek out mentorship and learning opportunities that can be applied to current and future work activities. Develop and maintain professional affiliations. Participate in design, development, and/or evaluation of instructional materials, methods, courses, or programs.

Agility and Judgment

Remain flexible and versatile in rapidly changing environment and adapt quickly to changing circumstances. Change behavioral style or method of approach when necessary to achieve a goal. Make timely and sound decisions based on analysis of information, experience, and logic. Show reliability and accountability in the successful completion of all work.

Stewardship and Institutional Citizenship

Support transformational change to achieve institutional vision and strategies. Be an active and thoughtful participant in institutional initiatives, meetings, and committee work. Conserve resources and use in an efficient and cost effective manner across all institutional missions. Look for ways to improve and promote quality within area of influence.

Disclaimers

Background Check

Employment in this position may be contingent upon successfully completing a background and criminal history check, caregiver background check in accordance with the Wisconsin Caregiver Background Check

Law, physical examination, and / or driving record check.

Equal Opportunity Employer

The Medical College of Wisconsin is an affirmative action / equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability, or sexual orientation.

Diversity and Inclusion

The Medical College of Wisconsin defines diversity as a commitment to recognizing and appreciating the variety of individual differences in an environment that promotes and celebrates individual and collective achievement. The diversity of MCW continues to be an important source of innovative ideas and creative accomplishments.

Confidentiality

Employees that have access to MCW, affiliate, subsidiary, or student data or Protected Health Information

(PI), or research protected information are obligated to protect the confidentiality and proper use and access of this information in order to prevent loss, misuse, unauthorized access, unnecessary identification, or security breaches.

Completeness

This job description is not an employment contract and the Medical College of Wisconsin may modify this document at any time. This document is intended to indicate the types of tasks and levels of skill, effort, and responsibility required by positions assigned this title. This information shall not be construed as a declaration of the specific duties and responsibilities of any particular position. It is not intended to limit or modify the right of any supervisor to assign, direct, and control the work of direct reports. The functions described are not to be interpreted as exclusive or all-inclusive of the various functions performed.

Effective Date: June 26, 2017                         

About MCW

The Medical College of Wisconsin (MCW) is one of the largest healthcare employers in Wisconsin. We are a distinguished leader and innovator in the education and development of the next generation of physicians, scientists, pharmacists and health professionals; we discover and translate new knowledge in the biomedical and health sciences; we provide cutting-edge, collaborative patient care of the highest quality; and we improve the health of the communities we serve.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.